PRACTICE SERVICES ASSISTANT
Company: Fox Rothschild
Location: Kansas City
Posted on: October 8, 2024
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Job Description:
DescriptionAs a member of the Talent Management Department, the
Practice Services Assistant provides comprehensive administrative
and clerical support to the Practice Services team.ESSENTIAL
FUNCTIONS:Provide administrative and clerical support to the
Practice Services team, including electronic file creation,
electronic filing, answering phones, copying, scanning, and check
requests.Maintain electronic files and employee records and archive
based on established record retention policy.Coordinate meetings,
including scheduling, submitting video conference and hospitality
requests, booking conference rooms, and preparing materials.Assist
in the creation and maintenance of best practices guides, standard
operating procedures and guidelines for implementation and adoption
for existing and new initiatives and processes.Assist with special
projects and firm-wide initiatives, including but not limited to
participating in project meetings for planning, implementation, and
training.Assist with the coordination of review process calendars,
meeting schedules and deadlines to ensure that each process runs on
time.Support delivery of talent development programs including
working with our LMS database.ADDITIONAL FUNCTIONS:Various
short-term and long-term projects, as assigned.Assist with other
related administrative duties, as assigned.Other duties, as
assigned.QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND
ABILITIES):Education:Bachelor's degree in related field required.
Equivalent work experience will be considered in lieu of a
bachelor's degree.Experience:1-2 years of experience working in a
fast-paced environment. Law firm experience preferred but not
required.Knowledge, Skills, & Abilities:Ability to use standard
office equipment, including personal computer, copier, scanner,
telephone, etc.Proficient with MS Word, Excel, and
PowerPoint.Excellent organizational and interpersonal relations
skills; strong internal client focus.Ability to maintain
confidentiality at all times.Ability to manage multiple priorities
and tasks simultaneously and follow through on issues in a timely
manner.Excellent presentation, writing, and verbal communication
skills, as well as the ability to be proactive in tailoring
communications effectively for different groups and stakeholders.
Excellent grammar, vocabulary, and reading comprehension.WORK
ENVIRONMENT & PHYSICAL DEMANDS:This job operates in a clerical,
office setting. This role routinely uses standard office equipment
such as computers, phones, photocopiers, filing cabinets and fax
machines.PHYSICAL REQUIREMENTSSedentary work: Exertion of physical
strength to lift, carry, push, pull, or otherwise move objects up
to 10 pounds. Work involves sitting most of the time. Walking and
standing is often necessary in carrying out job duties.VISUAL
ACUITYWorker is required to have close visual acuity to perform an
activity such as: preparing and analyzing data and figures;
transcribing; viewing a computer terminal; extensive
reading.DISCLAIMERFox Rothschild LLP is under no obligation to
provide sponsorship for this position. Applicants must be currently
authorized to work in the United States on a full-time basis now
and in the future.This job description is not an exhaustive list of
all functions that the employee may be required to perform and the
employee may be required to perform additional duties.
Additionally, management reserves the right to review and revise
the job description at any time. Employment with the firm is
at-will. Employees must be able to satisfactorily perform all of
the essential functions of the position with or without a
reasonable accommodation. If an accommodation request would cause
an undue hardship or a safety concern, the individual may not be
eligible for the position.Equal Opportunity Employer - vets,
disabilityEqual Opportunity Employer/Protected Veterans/Individuals
with DisabilitiesThe contractor will not discharge or in any other
manner discriminate against employees or applicants because they
have inquired about, discussed, or disclosed their own pay or the
pay of another employee or applicant. However, employees who have
access to the compensation information of other employees or
applicants as a part of their essential job functions cannot
disclose the pay of other employees or applicants to individuals
who do not otherwise have access to compensation information,
unless the disclosure is (a) in response to a formal complaint or
charge, (b) in furtherance of an investigation, proceeding,
hearing, or action, including an investigation conducted by the
employer, or (c) consistent with the contractor's legal duty to
furnish information. 41 CFR 60-1.35(c)
Keywords: Fox Rothschild, Independence , PRACTICE SERVICES ASSISTANT, Other , Kansas City, Missouri
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